Your calls for applications are your window to identify talents, generate insights, and gain access to innovative solutions. But how do you manage them? Choosing a suitable submission management software could be overwhelming. It all depends though on what you need, and what is best for you and your team.

To help you choose, we have prepared a list of factors you should consider while making your decision.

1. Real-Time Analysis

A status report on all your running calls for applications in addition to a detailed dashboard for each call for application separately is quite essential. The software should provide you with website analytics, applicants demographics, and other vital numbers and performance indicators. Those are important to check daily. This way, you stay on top of things and take necessary corrective actions when needed.

2. Easy for Applicants

The experience from the applicants’ standpoint has to be simple and to the point. For example, applicants should be able to track the status of their applications. Data entered in the application form should be automatically saved, allowing applicants to return to their applications at any time before the deadline and to continue where they left off. Such factors ensure a high applications’ completion rate.

3. Straightforward Process for Judges

The process for judges should be even more straightforward. The judge should have personal judging access to go right to the assigned submissions, which they should evaluate using simple forms. They should be able to communicate their feedback directly to applicants if they wish to, which takes us to the next point.

4. Automated Communication

Something we, at Untap, think is necessary is ensuring automated and cross-functional communication options. For example, Untap Compete allows you to set template emails to send to applicants upon submitting their applications. You can also send bulk emails, including announcements or updates to applicants based on their application status.
To make communication even more effective, we added chat support for applicants and judges as well as optional feedback space between judges and applicants.

5. Intuitive Interface and Workflow

Since not everyone is tech-savvy, we have developed our system to cater to all kinds of users. The flow is intuitive and smooth, and the instructions are self-explanatory, ensuring that users can navigate through it on their own without any manuals.
We have covered this to save you time and make tasks more enjoyable for your team.

6. Easy Form Builders

Building your submission and evaluation forms should be a breeze. Ensure an easy set-up through drag-and-drop form builders and fully customizable forms. The forms should be live on your website in no time.

7. External apps Integration

You need to have everything run and managed in one place, therefore have your necessary apps integrated with your submission management system. Untap Compete allows you to merge a number of your favorite applications such as Google Analytics, and MailChimp.

Last but not least, you should test and see the system for yourself, and make sure it has everything your call for applications needs. It should also be user-friendly (easy for your team).
All in all, the time and effort managing your call for applications should be kept to the minimal. The more focus should be on your program ROI and creating value for your participants.