The judging experience is an essential part of managing a successful program. Judges are usually busy people, they need to give their input the easiest and most straightforward way. If you are managing a program with a high volume of entries, or you need an extensive evaluation process, it doesn't have to be time consuming or confusing for your team or judges. Given the right process and tools, you will be able to manage it efficiently with minimum effort.
Here are 4 tips to make the judging process a piece of cake for reviewers and an efficient process for your team.
1. Start with an Initial Filtration
Before assigning applications to judges, conduct an initial filtration step to filter out poor entries. Irrelevant and incomplete entries are not worth the judges time, so it is better to have someone on your team directly disqualify them. This step should not be a time consuming one, rather it should be a quick screening to check on the replies for certain questions and make sure they are not dummy text or irrelevant paragraphs. Just make sure they good enough to be assigned to judges.
With Untap Compete, you can directly disqualify entries on the submissions page. Those entries are moved to a “disqualified through initial filtration” folder, so you can keep track of the numbers or get back to them later anytime.
2. Simplify Assigning Entries to Judges
Forget about email attachments and spreadsheets for screening entries, or for communicating with judges. If you need a smooth assigning entries process, you need to manage it efficiently in one place, where you received the applications. Through Untap submissions page, you can assign judges directly to applications with just one click. They get notified about their submissions and can access them anytime, through their dedicated judges account.
You can also create judging panels to include any number of judges and easily assign entries to them. If you have a high volume of submissions the bulk actions would be a life saver!
3. Create Focus And Ease For Judges
The judges' experience needs to be straightforward and intuitive. As mentioned, judges usually are busy people, and they don’t expect to spend more time than they should on the reviewing task just because hey cannot easily reach the applications they are supposed to judge. Untap provides an effortless experience for judges. All they have to do is access their Untap Compete account to find an overview of the submissions assigned to them along with their completion status. With one click to be able to view, evaluate, then submit their evaluations.
Also, communicate with them directly to send reminders before the deadline. And that's it for the judges, make sure they don't get involved in any admin tasks beyond filling and submitting their evaluations.
4. Score-Based Judging
Create an evaluation form with in-depth judging criteria. A score-based evaluation allows you to create as many judging criteria as needed, then have the judges simply score each entry on a scale for each criteria. Untap allows you to create an evaluation form with a simple drag-and-drop form builder. This makes it easy for judges to input their scores and they have the option to leave comments on the evaluation for feedback. The comments are visible for admins, and hidden from the applicant, however you can choose to make them visible for applicants for any given submission round.
If you are interested to make your reviewing and judging process easier for your team and judges, we would love to help! Book your demo and let us know more about your program. Let's create a smooth judging process together!